Privacy Notice
The Notice
This privacy notice is for this website sophiesbureau.com, served by Sophie Kazandjian EI and governs the privacy of those who use it. Sophie Kazandjian EI is a company registered in France (SIREN 841019722, VAT# FR35841019722) whose registered office is at 427 Chemin D'Uzes a la Bruguiere, 30700 Saint-Quentin-La-Poterie. The purpose of this policy is to explain to you how your personal information is controlled, processed, handled, and protected while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing/using this website.
Policy key definitions:
"I" refers to the business, Sophie Kazandjian.
"you", "the user" refer to the person(s) using this website.
GDPR means General Data Protection Act.
ICO means Information Commissioner's Office.
Cookies mean small files stored on a users computer or device.
Processing of Your Personal Data
The following categories of personal data may be processed about you:
Communication Data that includes any communication that you send to me whether that be through the contact form on my website, through email, text, social media messaging, social media posting or any other communication that you send to me. This data is processed for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defence of legal claims. The lawful ground for this processing is my legitimate interests which in this case are to reply to communications sent to me, to keep records and to establish, pursue or defend legal claims.
Client Data that includes data relating to any provision of services such as your name, title, billing address, delivery address, email address, phone number, contact details and purchase details. I process this data to supply the services you have purchased and to keep records of such transactions. The lawful ground for this processing is the performance of a contract between you and me and/or taking steps at your request to enter into such a contract.
User Data that includes data about how you use my website and any online services. I process this data to operate my website and ensure relevant content is provided to you, to ensure the security of my website, to maintain back-ups of my website and/or databases and to enable publication and administration of my website, other online services and business. The lawful ground for this processing are my legitimate interests which in this case are to enable me to properly administer my website and my business.
Technical Data that includes data about your use of my website and online services such as your IP address, details about your browser, length of visit to pages on my website, page views and navigation paths, details about the number of times you use my website, time zone settings and other technology on the devices you use to access my website. The source of this data is from my analytics tracking system. I process this data to analyse your use of my website and other online services, to administer and protect my business and website, and to deliver relevant website content to you. The lawful ground for this processing is my legitimate interests which in this case are to enable me to properly administer my website and my business and to grow my business.
Marketing Data that includes data about your preferences in receiving marketing from me and your communication preferences. I process this data to enable you to partake in promotions such as competitions and free giveaways, to deliver relevant website content and advertisements to you and measure or understand the effectiveness of this advertising. The lawful ground for this processing is our legitimate interests which in this case are to study how customers use my products/services, to develop them, to grow my business and to decide my marketing strategy.
I may use Client Data, User Data, Technical Data and Marketing Data to deliver relevant website content and advertisements to you and to measure or understand the effectiveness of the advertising I serve you. The lawful ground for this processing is legitimate interests which is to grow my business. I may also use such data to send other marketing communications to you. The lawful ground for this processing is either consent or legitimate interests (to grow my business).
If, as determined by me, the lawful basis upon which I process your personal information changes, I will notify you about the change and any new lawful basis to be used if required. I shall stop processing your personal information if the lawful basis used is no longer relevant.
Special Category Data
I do not collect any Special Category Data about you. Special Category data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. I do not collect any information about criminal convictions and offences.
Where I am required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, I may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide me with the requested data, we may have to cancel a product or service you have ordered but if I do, we will notify you at the time.
I will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email sophie@sophiesbureau.com. In case I need to use your details for an unrelated new purpose I will let you know and explain the legal grounds for processing.
I may process your personal data without your knowledge or consent where this is required or permitted by law.
Your Individual Rights
Under the GDPR your rights are as follows. You can read more about your rights in detail here;
the right to be informed;
the right of access;
the right to rectification;
the right to erasure;
the right to restrict processing;
the right to data portability;
the right to object;
and the right not to be subject to automated decision-making including profiling.
Subject access requests are handled in accordance with the GDPR. If you wish to exercise any of the rights set out above, please email sophie@sophiesbureau.com.
Internet Cookies
Cookies are used on this website to provide you with a better user experience. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. Please see my Cookie Policy for further details.
Data Security & Protection
The security of any personal information I hold is ensured by using secure data storage technologies, including encryption, and precise procedures in how I store, access and manage that information. My methods meet the GDPR compliance requirement.
I will only retain your personal data for as long as necessary to fulfill the purposes it was collected for including for the purposes of satisfying any legal, accounting, or reporting requirements. When deciding what the correct time is to keep the data for I look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements. For tax purposes, the law requires me to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers. In some circumstances, I may anonymise your personal data for research or statistical purposes in which case I may use this information indefinitely without further notice to you.
This document was last updated on 15 May 2022