Introducing The Delegation Compass: Your Free App for Smarter Task Decisions
How many hours did you spend last week on tasks that someone else could have handled?
If you're like most busy professionals I work with, the answer is probably "too many." Delegation matters, but the real challenge is figuring out which tasks to hand off, and when.
The Problem Every Professional Faces
Picture this: It's Sunday evening, and you're planning your week ahead. Your to-do list spans three pages. You know you should delegate more to your virtual assistant, but which tasks?
That client presentation prep that's urgent but draining?
The social media scheduling that takes forever but isn't urgent?
The strategic planning that you love but could wait?
Most of us make these decisions based on gut feeling, stress levels, or whatever's screaming loudest. But what if there was a better way?
How The Delegation Compass Works
Built using Claude artifacts for rapid prototyping and iteration, the tool analyses every task across six crucial dimensions:
Skill Level Assessment (1-5 Scale) Rate your expertise from beginner to expert. High-skill tasks deserve your attention; low-skill tasks are prime delegation candidates.
Strategic Impact Rating (1-5 Scale) Separate from your skill level - how important is this task to your business goals? High-impact work stays with you; low-impact tasks can be delegated.
Urgency Analysis Does this need immediate attention, or can it wait for the right moment?
Energy Impact Will this task energise you, drain you, or leave you feeling neutral?
Deadline Tracking Set specific due dates to prioritise what needs attention when.
Recurring Task Identification Flag repeating tasks that are perfect candidates for systematisation or ongoing delegation.
Based on these factors, every task gets categorised into one of four clear actions:
✅ Own It - Keep tasks where you have high skill, high strategic impact, and urgency
🤝 Pass It On - Delegate tasks outside your skill zone or with low strategic impact
⏳ Pause It - Schedule high-skill, high-impact tasks that aren't urgent for focused time
❌ Let It Go - Eliminate tasks that don't truly need doing or drain your energy
The Delegation Compass - a free web app built by Sophie's Bureau using Claude artifacts.
Recommendations will immediately show you where to focus your energy and what to delegate.
Built for Real Workflow
But The Delegation Compass goes beyond simple categorisation. It's designed for the reality of working with virtual assistants:
Enhanced Task Intelligence The sophisticated algorithm considers skill level, strategic importance, deadlines, and recurring patterns to give you nuanced recommendations, not just simple yes/no answers.
Instant Communication Tools Generate professional emails and detailed instruction documents for your assistant with one click. The system automatically includes skill ratings, deadlines, and flags recurring tasks for systematisation.
Smart Export Features Download comprehensive task lists as CSV files that include all assessment data - skill levels, strategic impact, deadlines, and recurring status - perfect for integration with your existing project management tools.
Mobile-Optimised Experience Access and manage your tasks seamlessly on any device, with responsive design that works perfectly on phones, tablets, and desktops.
Visual Dashboard See at a glance how your tasks break down across the four categories, plus track skill levels and strategic impact - perfect for identifying delegation patterns and growth opportunities.
Perfect for Your Situation If...
The Delegation Compass is particularly powerful if you:
Already work with an assistant but struggle with what to delegate and how to prioritise
Are considering hiring your first virtual assistant and want to identify delegation opportunities
Feel overwhelmed by your ever-growing task list and need a systematic approach
Want to focus more time on strategic, high-value activities that match your expertise
Lead a team and need to model effective delegation while tracking recurring processes
Seek data-driven decisions about where to invest your time and energy
Ready to Navigate Your Tasks More Strategically?
I invite you to try The Delegation Compass today. The enhanced assessment takes just minutes to complete for each task, and the intelligent recommendations will immediately show you where to focus your energy and what to delegate.
The tool works entirely in your browser - no downloads, no registration required. Your data stays private and secure.
